Cairns Motorcycle Restorers Club Inc. (“the Club”, “we”, “our”, or “us”) is committed to protecting your privacy and managing personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information.
We may collect personal information including: - Full name - Residential or postal address - Email address - Phone number - Date of birth - Emergency contact details - Motorcycle details (make, model, registration) - Licence confirmation (not copies unless required) - Photographs or videos taken at Club events - Payment records (membership fees) We only collect personal information that is reasonably necessary for our functions as a motorcycle club and incorporated association.
We collect personal information: - Directly from you via membership forms (paper or online) - Through annual renewals - Via event registrations - Through email or website contact forms - When photos or video are taken at Club activities We generally collect personal information directly from you unless it is unreasonable or impracticable to do so.
We collect personal information for purposes including: - Processing membership applications and renewals - Maintaining a member register (as required under Queensland incorporated association law) - Organising rides and Club events - Communicating with members - Managing safety and emergencies - Meeting legal and insurance obligations - Promoting the Club through newsletters, website, and social media We will not use or disclose your personal information for purposes unrelated to the Club without your consent, unless required or authorised by law.
We may disclose personal information to: - Committee members for administrative purposes - Ride coordinators for safety purposes - Insurers where required - Professional advisers (e.g., accountants, legal advisers) - Government authorities if required by law We do not sell or rent personal information to third parties. If we use third-party service providers (e.g., website hosting, email platforms), your information may be stored on secure servers managed by those providers.
Our website may use cookies or analytics tools to improve functionality and understand visitor usage. These tools may collect non-identifiable information such as: - Browser type - Device information - Pages visited - Time spent on the site You can adjust your browser settings to refuse cookies if you prefer.
We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. Security measures may include: - Secure storage of paper records - Password-protected digital files - Restricted access to committee members - Secure cloud storage providers When personal information is no longer required, we take reasonable steps to destroy or de-identify it, unless we are required by law to retain it.
You may request access to the personal information we hold about you and request correction if it is inaccurate, out of date, incomplete, or misleading. Requests should be made in writing to the Club Secretary. We will respond within a reasonable time. We may decline access in limited circumstances permitted by the Privacy Act.
Photos and videos taken at Club events may be used for: - Website content - Social media - Newsletters - Promotional materials Members may opt out of media use by notifying the Club in writing.
If you believe we have breached the Australian Privacy Principles, you may lodge a complaint by contacting the Club Secretary. We will investigate and respond within a reasonable timeframe. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).
If you believe we have breached the Australian Privacy Principles, you may lodge a complaint by contacting the Club Secretary. We will investigate and respond within a reasonable timeframe. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).
We may update this Privacy Policy from time to time. The current version will be published on our website with the updated date.